missed interview email

If you cannot attend an interview, you should write and submit an apology letter to your employer or hiring manager. Perhaps it will provide you with a second opportunity to get a call from the employer for the interview. An apology email after a missed interview is a great way to show your remorse. It is a good way to get back in touch with potential employers. It will also provide you with the chance to clarify why you were unable to attend the interview. This blog will shed light on how to write an apology email after a missed interview.

How To Write An Apology Email After a Missed Interview

Writing an email apology is never easy, but it is always necessary. Follow these simple steps, and you will be on your way to writing a missed job interview apology email!

Similar Blog, “Job Interview FAQs: 17 Common Interview Questions and Answers”

Step 1: Contact the Interviewer ASAP

Call your potential employer or hiring manager and apologize for missing the interview or email as soon as you realize you missed the job interview. It will help to prove to your employer that you respect timeliness despite the circumstances and that you are still truly interested in the employment if you communicate the problem as soon as possible. It also gives your potential employer an idea of how you would handle cancelling a meeting with a customer or coworker. Employers recognize that problems arise, and if you handle them professionally, it may work out in your favor in the long term.

Step 2: Explain Why You missed the Interview

While writing an apology email, you should clearly and honestly explain why you missed the interview. For example, you may be out of town for a family emergency, and you didn’t have time to get a flight back in time. Similarly, you may have a family emergency for which you could not attend the interview. No matter the reason, you should mention it honestly and apologize for your inconvenience. Laying will not going to help you in this regard. Therefore, you should be straightforward about the reasons for your absence from the interview and request a second chance.

Step 3: Offer to Meet for a Second Time

If you genuinely want that job, you should request your employer for a second chance. You can communicate with the employer or recruiting manager about rescheduling your interview. Make absolutely sure to clarify the measures you’ll take to avoid missing your second interview. If you overslept and missed your interview, for example, you might explain that you will set two separate alarm clocks to ensure that you wake up on time.

Step 4: Learn from your mistake and move on

It’s okay to have a bad day sometimes, but skipping an interview is a difficult matter to recoup from. This is why recruiting managers typically advise visiting the interview site a day or week before the interview. Expect delays and budget for them by adding the extra travel time to your itinerary.
According to Stankovits, “at the end of the day, mistakes happen, and the greatest thing you can do is learn from them and avoid them in the future.”

Sample apology letter for missing an interview

missed interview email

Here are three sample apology letters for missing an interview –

Sample – 01

Hello [Employer],

I’m sorry for the inconvenience I caused you when I missed my interview yesterday. I understand that it’s important to have a good selection process and I’m truly sorry for not being able to make it. I was out of town for a family emergency and I didn’t have time to get a flight back in time, so I missed the interview. This is to let you know that I am really interested to work in your esteemed organization and I will be glad if you give me second chance for the interview. I am guaranteeing that this time no mistake will happen and I’ll reach for the interview on time.

Thank you for giving me the opportunity to interview and I look forward to hearing from you soon.


[Your Name]

Sample – 02

Hello [Interviewer],

I hope you are doing well. I wanted to apologize for not being able to meet for the interview today. Unfortunately, I could not wake up in time because my alarm didn’t go off. Therefore, I couldn’t make it. I understand how inconvenient this was for you and the office.

Kindly let me know if you are able to reschedule the interview. So that I don’t miss another appointment, I’ll make sure I have a solid backup alarm. I can meet with you for an interview at any time that is convenient for you.

Again, I’m sorry for the inconvenience and please accept my apology.


[Your Name]

Sample – 03

Greetings, [Mr./Ms. Interviewer]

I’d want to express my deepest regret for missing my interview today. I tried calling as soon as I knew I wouldn’t be able to make the mentioned time, but I was only able to leave a voicemail. On my route to your office, a motorway accident involving a semi-truck stalled traffic for 30 minutes, but that is no excuse.

To guarantee that I arrived on time, I should have left my house even earlier. If you give me a second shot at the interview, I will be grateful. This time, I promise that I will not make a mistake and that I will arrive on time for the interview.

Thank you for giving me the opportunity to interview and I look forward to hearing from you soon.


[Your Name]

If you miss an interview can you apply again?

If you miss an interview, there is always the possibility that you can apply again. However, it is important to understand that the process of applying again will be different depending on the position you are applying for. For example, if you are applying for a job at a company, your application will likely go through a screening process where they ask you more questions about your qualifications and experience. If you miss an interview with a company, it is best to reach out to them directly and explain what happened. Sometimes companies will offer another opportunity to interview or they may have open positions that match your qualifications.

Conclusion: Write an apology email for a missed interview

It’s never easy to write an email apology, but it’s always necessary. You will appear responsible and professional if you send an apologetic email. True professionals do not hide and confront issues head-on. Even if you were incorrect, overslept, or whatever, you must still come up with a plausible justification. That way, you’ll be able to demonstrate to the interviewers that, despite your terrible luck on that particular day, you still deserve a shot based on your other qualifications. Professionals are admired by everybody because they perform their jobs effectively, but they are admired much more by those who are willing to confess when they have made a mistake and apologize for it.


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